Finance Associate- DAR ES SALAAM

Finance Associate – dar es salaam

APPLY HERE:      http://jobs.undp.org/cj_view_job.cfm?cur_job_id=62957

Location : Dar es Salaam, TANZANIA
Application Deadline : 25-Jan-16
Additional Category Sustainable Development and Poverty Reduction
Type of Contract : FTA Local
Post Level : GS-6
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start)
01-Apr-2016
Duration of Initial Contract : One Year
Expected Duration of Assignment : One Year Renewable
ackground
As one of the original eight pilot countries for the UN Reform initiative Delivering as One, Tanzania is a global leader in advancing reforms of the UN system, with a view to support accelerated harmonization in implementation practices, coherence in programming, and alignment with national systems, intended to produce a reduction in transaction costs and enhanced development impact;

Deepening reform will require new and even more innovative ways for the UN agencies to work together. Programme planning, resource mobilization, evaluation, and review activities will be done collaboratively. There will be increased harmonization of UN policies, procedures and tools, possibly leading towards the establishment of a One UN Operations Team;

Under the guidance and supervision of the Operations Adviser (RCO), the Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations;

The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff for resolving finance-related issues and information exchange.

Duties and Responsibilities
  • Administration and implementation of RCO activities;
  • Administration of RCO budget and functioning of the optimal cost-recovery system;
  • RCO accounting and administrative support;
  • Facilitation of knowledge building and knowledge sharing.

Ensures administration and implementation of RCO activities, adapts processes and procedures  focusing on achievement of the following results:

  • Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
  • Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management;
  • Preparation of cost sharing and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.

Provides effective support to administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

  • Presentation of information for formulation of RCO work plans, budget, proposals on implementation arrangements and execution modalities.Entry of data of new grants into Atlas in the form of Annual Work Plan (AWP), monitoring of the status;
  • Accuracy verification of Combined Delivery Reports;
  • Implementation of the control mechanism through monitoring of budgets preparation and modifications;
  • Tracking and reporting on mobilized resources;
  • Preparation of reports;
  • Assist in the preparation of cost-recovery bills in Atlas for the services provided by elaboration and implementation of the income tracking system and follow up on cost recovery.

Accounting and administrative support to RCO focusing on achievement of the following results:

  • Proper control of the supporting documents for payments and financial reports; preparation of PO and non-PO vouchers;
  • Maintenance of the internal expenditures control system which ensures that vouchers processes are matched and completed, transactions are correctly recorded and posted in Atlas;
  • Timely corrective actions on erroneous data in Atlas.Presentation of thoroughly researched information for planning of financial resources of the RCO, reports containing analysis of the financial situation.

Ensures facilitation of knowledge building and knowledge sharing in the RCO focusing on achievement of the following results:

  • Systematic gaining and sharing of knowledge and experience related to programme management;
  • Organization of trainings for the office staff on programme/operations related issues;
  • Synthesis of lessons learnt and best practices in programme finance;
  • Sound contributions to knowledge networks and communities of practice.
Competencies
Functional Competencies:

Building Partnerships:

Maintaining information and databases

  • Tracks and reports on mobilized resources.

Promoting Organizational Learning And Knowledge Sharing:

Basic research and analysis

  • Researches best practices and poses new, more effective ways of doing things;
  • Identifies and communicates opportunities to promote learning and knowledge sharing.

Job Knowledge/Technical Expertise:

Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work regarding to the position;
  • Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting);
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
  • Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development:

Presentation of information on best practices in organizational change

  • Documents ‘best practices’ in organizational change and development within and outside the UN system;
  • Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems:

Data gathering and implementation of management systems

  • Uses information/databases/other management systems of management systems;
  • Makes recommendations related to work procedures and implementation of management systems.

Client Orientation:

Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Responds to client needs promptly.

Promoting Accountability and Results-Based Management:

Gathering and disseminating information

  • Maintains databases.

Core Competencies:

  • Demonstrate corporate knowledge and sound judgment;
  • Self-development, initiative-taking;
  • Acting as a team player and facilitating team work;
  • Facilitating and encouraging open communication in the team, communicating effectively;
  • Creating synergies through self-control;
  • Managing conflict;
  • Learning and sharing knowledge and encourage the learning of others;
  • Promoting learning and knowledge management/sharing is the responsibility of each staff member;
  • Informed and transparent decision making.
Required Skills and Experience
Education:

  • Secondary Education, with specialized certification in Accounting and Finance;
  • University Degree in Finance, Business or Public Administration desirable, but it is not a requirement;
  • Partly qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

  • Six years of progressively responsible finance and accounting experience is required;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft. Knowledge of IPSAS and/or IFRS required;
  • Shortlisted candidates will be required to undertake UNDP Accountancy & Finance Test.

Language:

  • Fluency in English and Kiswahili languages;
  • Good communication Skills.
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