Nafasi ya Kazi: Project Officer

Job Advert: Project Officer
African Initiatives; May 2015
African Initiatives Ltd. Registered Charity No. 1064413
Brunswick Court, Brunswick Square, Bristol, BS2 8PE http://www.african-initiatives.org.uk
Project Officer; Job Advert
African Initiatives
Summary
Established in 1997, African Initiatives is an international development charity based in Bristol, UK. Working with local partners in Africa we support marginalised individuals and communities to exercise their rights. Over the last 16 years we have built trusting and equitable relationships with civil society groups in Tanzania and Ghana. Our programmes support girls’ education, women’s rights, land rights and access to health. By finding African solutions to African problems, we have changed the lives of thousands of men, women and children for the better.
Location: Arusha, Tanzania; with occasional travel to project sites in Ngorongoro; Monduli;
Longido; Mbulu; Karatu and Kilolo districts.
Hours/Term: 60% FTE (Three days a week). This job has the potential to grow into a full-time role
if additional project funding is secured.
One Year Fixed Term contract. Possibility of Extension.
Reporting to: Overseas Programme Manager
Salary: To be confirmed
Job Purpose
As a Project Officer with African Initiatives, you will be an integral part of a small team with a full and varied role. African Initiatives was recently awarded a five-year Grant by Comic Relief. The Equal Rights project aims to transform the education of girls and boys in Tanzania. The project (2014-2019) is designed to bring about lasting change in six districts in northern Tanzania – Ngorongoro, Monduli, Longido, Karatu, Mbulu and Kilolo.
Funded by Comic Relief, the project is managed by African Initiatives (AI) and implemented in partnership with the Pastoral Women’s Council (PWC), Community Aid and Small Enterprises Consultancy (CASEC) and Community Research and Development Services (CORDS). Together, we work with parents, schools, ward development committees and district education authorities.
The project is working in 44 government primary schools and 26 government ward based secondary schools. The project looks to increase access and retention to schools, improve achievement at Standard VII, Form 2 and Form 4 national examinations, increased security in schools, increased participation of students and parents in the governance of their schools, and increased transition between participating primary and secondary schools.
The Project Officer (PO) will support African Initiative’s Overseas Programme Manager (OPM) in project delivery, with particular focus on:
Job Advert: Project Officer
African Initiatives; May 2015
African Initiatives Ltd. Registered Charity No. 1064413
Brunswick Court, Brunswick Square, Bristol, BS2 8PE http://www.african-initiatives.org.uk
 Ensuring project synergy between the four partners (PWC; CASEC; CORDS; AI);
 Supporting partners in implementing the Monitoring, Evaluation and Learning (MEL) framework;
 Strengthening organisational capacity.
The Project Officer is a new post and will support the implementation of the new grant, as well as contributing to the support and delivery of a portfolio of other projects.
Main Duties and Responsibilities
1. Monitoring, Evaluation and Learning (MEL)
1.1 Coordinate and conduct bi-monthly, Planning & Review meetings with all partners (possibly rotating venues), setting agendas and following up on agreed action points;
1.2 Ensure MEL processes and procedures are understood and followed by partner organisations;
1.3 Support partners in the delivery of and reporting against the project MEL Framework and Grant Start-Up Form (GSUF);
1.4 Further develop and review the project MEL manual and associated support materials;
1.5 Support partners in the preparation and timely delivery of narrative and financial reports in line with contracts, grant management and financial management manuals;
1.6 Participate in AI and partners district level, planning and performance review events;
1.7 Provide capacity building support to partners;
1.8 Support regional and district level advocacy messages, communications and meetings.
2. Organisational capacity building
2.1 Research and plan organisational capacity strengthening with partners and OPM;
2.2 Facilitate and support the implementation of organisational capacity building plans with partner organisations.
3. Project and partnership management
3.1 In collaboration with OPM and partners keep project risk register up-to-date;
3.2 Support OPM in researching and commissioning the (a) programme advocacy strategy, (b) gender based violence strategy, (c) school monitoring and inspection guidelines and systems, and (d) teacher training and mentoring component of the programme;
3.3 Support the development of school level ‘Child Protection Policies’;
3.4 Sourcing, developing and sharing appropriate school based resources for students and teachers;
3.5 Provide support to review and update grant and financial management manual and communications strategy;
3.6 Support partners’ liaison with the project Technical Advisory Group to ensure their contributions to the project are considered and integrated in project learning;
3.7 Support OPM in the commissioning of the project mid-term review and end-line survey;
3.8 Support the planning and implementation of a project Exit Strategy i.e. Head Teachers workshops; working with school inspectorates and DEOs.
Job Advert: Project Officer
African Initiatives; May 2015
African Initiatives Ltd. Registered Charity No. 1064413
Brunswick Court, Brunswick Square, Bristol, BS2 8PE http://www.african-initiatives.org.uk
4. Facilitate internal and external communications through implementation of the project Communications strategy
4.1 Provide regular project updates to project’s internal stakeholders including other African Initiatives departments, and external stakeholders (including the Government of Tanzania and Tanzanian media);
4.2 Support the process of the participative development of project learning papers and external communications;
4.3 Support project partners in using project learning and documentation to raise the project’s profile and support advocacy efforts.
5. Donor relations
5.1 Represent African Initiatives in Tanzania during Comic Relief visits to Tanzania and with potential additional donors
6. Financial management
6.1 Support the OPM in the sourcing and commissioning of technical assistance (consulting) services ensuring value for money, transparency and quality.
6.2 Ensure AI’s financial management processes and procedures are understood and followed by partner organisations
6.3 Work with partners to leverage additional funds for the Equal Rights Project (ERP) or related pieces of work.
7. External relations and advocacy
7.1 Promote and facilitate strategic links with other projects, organisations and policies;
7.2 Represent African Initiatives at events, meetings and conferences and contribute to partnerships, networks and consortia;
7.3 Lobbying and networking at national and international level.
Job Advert: Project Officer
African Initiatives; May 2015
African Initiatives Ltd. Registered Charity No. 1064413
Brunswick Court, Brunswick Square, Bristol, BS2 8PE http://www.african-initiatives.org.uk
Project Officer: Person Specification
Professional Skills
Essential
Desirable
1. Good Swahili and English communication skills (verbal and written)
2. Educated to degree level in a related field
3. Experience in setting up, reviewing and implementing Monitoring, Evaluation and Learning systems and processes
4. Experience in planning, implementing, supporting and monitoring Organizational Development
5. Excel skills including for the analysis of data (e.g. pivot-tables)
6. Track record in developing projects, and securing funding for projects
7. Experience in conducting and recording case studies and Focus Group Discussions
8. Experience of cultivating and maintaining professional relationships and working in partnership
9. Proficiency with Windows and Office Suite (Word, Excel etc.) computer packages
10. Knowledge and understanding of the issues affecting women, children and young people in Africa
1. Knowledge or experience of advocacy
2. Fluency in Maa (Maasai language)
3. Advanced IT skills in database or design packages
4. Experience in data analysis i.e. SPSS
5. Advanced financial management skills
Personal Qualities
Essential
Desirable
1. Commitment to African Initiatives mission and values and to a rights based approach to development
2. Ability to work to a high standard independently
3. Ability to prioritize and manage varied workload and competing deadlines
4. Ability to travel for work purposes for up to one week at a time
5. Willingness to work outside core hours, infrequently but as needed, to meet the requirements of the role
6. Strong team player
Job Advert: Project Officer
African Initiatives; May 2015
African Initiatives Ltd. Registered Charity No. 1064413
Brunswick Court, Brunswick Square, Bristol, BS2 8PE http://www.african-initiatives.org.uk
How to Apply
Please send your CV, a two page cover letter and two references to recruitment@african-initiatives.org.uk by Friday 29th May 2015; 5pm East Africa Time (EAT). Late or incomplete applications will not be considered. Interviews will be held the week of Monday 15th – Friday 19th June 2015. Please indicate your availability in your cover letter. Unfortunately, given the size of our team, we will only be able to contact shortlisted candidates.
Your cover letter (maximum 2 pages) should highlight your interest in African Initiatives and your motivation for undertaking this job. It should detail your relevant experience, highlighting how this is in line with above job description and person specification. Please indicate your availability, including any notice period and your preferred start date if appointed, as well as your wage expectations.
African Initiatives is committed to a policy of equal opportunities and positively welcomes applications from all sections of the community.
Please note candidates must independently have the right to live and work in Tanzania.
Additional information is available at: http://www.african-initiatives.org.uk

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